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Member Support and Rechartering
- Prior to the September committee meeting, the Treasurer drafts and distributes to the committee a budget for the following calendar year.
- At its September meeting, the committee reviews, revises and ultimately adopts a budget. Based on any anticipated deficit and the estimated number of scouts to be rechartered in January, the committee sets a maximum dollar amount to be assessed against each scout for the upcoming year.
- The Committee Chair distributes an announcement of the agreed-upon maximum charge to all scout families.
- After the popcorn sale is complete, the committee reviews the total troop income from the sale and adopts a final dollar amount to be assessed against each scout. The final amount cannot be more than the maximum amount adopted at the September meeting.
- The Treasurer debits each scout account by the final amount.
- The Scoutmaster reviews the dues payment status of all scouts and notifies the Treasurer of those scouts who are significantly behind.
- The Treasurer debits each of those scouts by the amount of dues in arrears.
- The Treasurer provides the Committee Chair with a list of all scout accounts running a deficit.
- The Committee Chair contacts the parents of each of the affected scouts to solicit payment to eliminate the deficit.
- Any scout whose account balance is below zero as of 1 January is tentatively removed from the recharter application. The Committee Chair contacts the scout's parents, advising them that if payment is not received immediately, they will be responsible for reregistering their scout(s) at the council office.
- The Committee Chair prepares the recharter application, omitting any scouts whose accounts are in deficit.
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